Current as of: 05/11/2025
This privacy policy is to provide information to you, the patient, on how your personal information (which includes your health information) is collected and used The Vasectomy Doctor, and the circumstances in which we may share it with third parties. We are committed to protecting the privacy of patient information we collect and to handling your personal information in a responsible manner in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles, cyber security legislation and relevant state and territory privacy legislation (referred to as privacy legislation). The Vasectomy Doctor practices at multiple practices. Please refer to their individual privacy policies for further information. From time to time we may make changes to our policy, processes and systems relating to how we handle your personal information. We will update this Privacy Policy to reflect any changes. Those changes will be available on our website and in the practice. This Privacy Policy also addresses the responsible use of Artificial Intelligence (AI) technologies within our practice.
The Vasectomy Doctor will need to collect your personal information to provide healthcare services to you. Our main purpose for collecting, using, holding and sharing your personal information is to manage your health. We also use it for directly related business activities, such as financial claims and payments, practice audits, and business processes (eg staff training).
The information we will collect about you includes, but is not limited to:
You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals.
Our practice may collect your personal information in several different ways.
In some circumstances personal information may also be collected from other sources. Often this is because it is not practical or reasonable to collect it from you directly. This may include information from:
The Vasectomy Doctor sometimes share your personal information:
• with third parties who work with our practice for business purposes, such as accreditation agencies or information technology providers – these third parties are required to comply with APPs and this policy
Only people who need to access your information will be able to do so. Other than in the course of providing medical services or as otherwise described in this policy, we will not share personal information with any third party without your consent.
The Vasectomy Doctor will not share your personal information with anyone outside Australia (unless under exceptional circumstances that are permitted by law) without your consent.
The Vasectomy Doctor will not use your personal information for marketing any of our goods or services directly to you without your express consent. If you do consent, you may opt out of direct marketing at any time by notifying our practice in writing.
The Vasectomy Doctor may use your personal information to improve the quality of the services we offer to our patients through research and analysis of our patient data.
The practices attended by The Vasectomy Doctor may provide de-identified data to other organisations to improve population health outcomes. The information is secure, patients cannot be identified and the information is stored within Australia. You can let the reception staff of the practice in question know if you do not want your information included.
Your personal information may be stored at the practices attended by The Vasectomy Doctor in various forms, but mainly in electronic form. Please refer to the individual practice for the policy of storage and protection of personal information. The Vasectomy Doctor complies with the privacy policy of the practices that are attended.
You have the right to request access to, and correction of, your personal information. The Vasectomy Doctor acknowledges patients may request access to their medical records. Please refer to the privacy policy of the relevant practice for time-frames, fees and communication preferences.
We are committed to continuously improving the quality of our services and supporting clinical education. We may use your information in the following ways:
Quality Improvement and Staff Education
We may use patient information for internal audits, staff training, clinical review, and accreditation activities, de-identifiedwhere practicable. These processes help ensure we maintain high standards of care and safety.
Research
From time to time, we may participate in health research projects. If identifiable information is required, we will seek your express consent before sharing your data. You may be contacted by a member of our team to discuss a research opportunity, but you will never be contacted directly by researchers unless you have provided consent. We will only provide identifiable information for research if the project has appropriate ethics approval and meets legal and privacy requirements.
De-identified Data Sharing
We may contribute de-identified health data to health improvement initiatives or registries. This data cannot identify you and is stored securely. If you do not want your data included in these de-identified datasets, please inform our reception staff.
Marketing
We will not use your personal information to market goods or services directly to you without your express consent. If you do provide consent, you may opt out of receiving marketing communications at any time by notifying us in writing or using the unsubscribe function.
The Vasectomy Doctor may use AI technologies to enhance clinical decision-making, streamline administrative processes, and improve patient engagement. Examples of AI applications include:
Governance of AI Use:
We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have in writing. We will then attempt to resolve it in accordance with our resolution procedure.
Our contact details are as follows:
The Vasectomy Doctor
68 Channon Street Gympie Qld 4570
Contact: (07) 5482 8422
Email: admin@thegympieclinic.com.au
You may also contact the OAIC. Generally, the OAIC will require you to give them time to respond before they will investigate. For further information visit www.oaic.gov.au or call the OAIC on 1300 363 992.
Privacy and our website
The Vasectomy Doctor may collect your personal information our website or social media including the use of website analytics and cookies. Our website runs on the WordPress website platform, which uses cookies. A “cookie” is a small file stored on your computer’s browser, which assists in managing customised settings of the website and delivering content. We collect certain information such as your device type, browser type, IP address and pages you have accessed on our website and on third-party websites. You are not identifiable from such information. You can use the settings in your browser to control how your browser deals with cookies. However, in doing so, you may be unable to access certain pages or content on our website.
Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of websites that are linked from our website.
This privacy policy will be reviewed regularly to ensure it is in accordance with any changes that may occur.
If you have answered Yes, please continue to book a vasectomy consultation.
If you have answered No, there is a small chance that a vasectomy is unnecessary for you. It is best to book a bulk-billed consultation with Dr Ranaweera first to discuss your options.